Administration Executive

Job Description

Travel Consultant & Administration Executive
 

The Travel Consultant & Administration Executive is responsible for managing end-to-end corporate travel arrangements and providing comprehensive administrative support to ensure smooth day-to-day office operations. The role supports employees, leadership, and business functions while maintaining cost efficiency, compliance, and high service standards in line with Sobha Realty’s values.

Key Responsibilities

Travel Management

• Manage domestic and international travel bookings including air tickets, hotel accommodations, transfers, and visas.
• Coordinate travel requirements for employees, senior management, and business visitors.
• Ensure timely booking confirmations, itinerary sharing, and travel documentation.
• Liaise with authorized travel agencies to obtain competitive rates and ensure cost-effective travel solutions.
• Handle travel amendments, cancellations, reimbursements, and emergency travel support.
• Maintain travel records, expense tracking, reports, and compliance with company policies
• Provide general administrative support to the Admin team and internal stakeholders.
• Assist in office operations, documentation, and coordination with vendors and service providers.
• Support onboarding-related administrative activities (travel, accommodation coordination if applicable).
• Maintain accurate records, files, and MIS reports related to administration and travel.

Skills & Competencies

• Strong knowledge of corporate travel booking systems and UAE travel regulations.
• Excellent coordination, planning, and organizational skills.
• Strong communication skills (verbal & written).
• Ability to manage multiple requests with accuracy and within tight timelines.
• Customer-service mindset with attention to detail.
• Proficient in MS Office (Excel, Word, Outlook).

Qualifications & Experience

• Bachelor’s degree in Business Administration, Travel & Tourism, or related field.
• 7–10 years of experience in corporate travel coordination and administration.