Specialist– Document Control
Job Description
Senior Specialist– Document Control
The purpose of this role is to ensure the accuracy, integrity, and timely maintenance of the department’s document control management systems (UCM/EDMS), while acting as the central focal point for all project-related documentation across ECFZ programmes, enabling efficient document governance and accessibility.
Responsibilities
ore responsibilities:
- Create, organize and maintain systematic filing of all files/documents and correspondence with complete suitable archiving and storage of all completed documents, electronically and hard copy.
- Ensures changes on documents are reflected and updated with the relevant documents as required in archives.
- Maintain Document Management Process & Procedures to ensure an adequate Document Control System is in place.
- Data/Records Management, Retention Management, Project folder structure, and Achieve Project/Program Documents.
- Attend the project kickoff meeting to highlight the DC role and the EDMS system progression.
- Setup new Projects and Contracts on the EDMS System.
- Prepare and issue periodic project reports for the ETS Management documentation and submitting to the management for their review and highlighting of any overdue action and issues.
- Coordinating with the Contractor to get the Projects Deliverable List and to verify the correct document numbering is being followed.
- Ensure the document control system meets the OGSM requirement (Objectives, Goals, Strategies, and Measures)
- Responsible for EDMS and Document Management Orientation for newly awarded contracts to contractors and consultants.
- Distribute documents to the Stakeholder.
People Management Responsibilities:
- N/A
Strategic Responsibilities:
- N/A
Qualifications
- Bachelor’s degree Holder.
- Basic knowledge of Electronic Document Management System (EDMS).
- Proficient in Microsoft Office Programs (Word, Excel, Outlook, etc.), Adobe Professional, and others
- 5-7years experience in a Document Control role
