Executive Assistant

Job Description

Executive Assistant (UAE National)
 

The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager’s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.

Responsibilities

• Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
• Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
• Facilitate internal communication between the Unit and other departments within the same Unit.
• Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
• Responsible for all the external communications with external stakeholders.
• Assist in the execution of corporate events and meetings.
• Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
• Track the budget in the Unit and highlight any issue for further consideration.
• Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Excellent English and Arabic Languages
• UAE National
• A minimum of 6-8 years of experience in a similar role
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Ability to handle confidential information.
• Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
• Demonstrated ability to prioritize and manage multiple tasks simultaneously.
• Good skills in time management, planning schedule and meeting deadlines.