Attendance & Administrative officer

Job Description

Attendance & Administrative officer – Immediate start (UAE Nationals Only)
Fortes Education has been a leading education provider in the UAE for over four decades with premium international schools and nurseries that have experienced outstanding success and growth. Our schools offer the most innovative and character-building education in the entire Middle East region.

Our core ethos and philosophy of education is Positive Education (PosEd). Through PosEd, our schools foster active engagement in learning, celebrating character strengths and accomplishments. We encourage children to cultivate fulfilling relationships with others and seek meaning and purpose in their own lives. We enable children to become happy learners and develop into innovative thinkers, confident young adults, and life-long learners. Our students develop resilience, a growth mindset and deep character strengths that allow them to flourish in an ever-changing world.

About Regent International School – Inspiring Minds. Building Character.

With a rich history of over 35 years, Regent International School is recognised as one of the leading and most innovative schools in the region, as well as a global leader in Positive Education. We have a close-knit family and community spirit with happiness resonating in our school, our children, our parents, and our teachers. We believe in inspiring, empowering, and enlightening our students and enriching the community of which we are a central focus.

Regent International School is an all–through school which offers a premium education across a fantastic range of pathways for students including the National Curriculum of England, GCSE/IGCSE and ‘A’ Levels. Some of our students achieved ‘best in world’ awards from examination bodies this year, and the school significantly exceeded all international and Dubai averages in this year’s TIMSS results. We offer a suite of Signature Programmes unrivalled in Dubai. With unique experiences in Environmental and Sustainability Studies, Primary students learn in Forest School settings, as well as utilising cutting-edge hydroponic technology to examine how science can support sustainability in future terrains. Our world-class STEAM centre and Design Thinking curriculum offers students an incredible opportunity to apply their learning in solving real-world problems, from Foundation Stage through to Year 9. We are technologically innovative and embed AI in teaching and learning. We have outstanding performing arts opportunities with amazing teachers to help our more creative students truly find their voice, and equally impressive athletic options for our students who regularly compete with other international schools in the region in DASSA and BSME sporting events and are supported by PE teachers as well as bespoke coaches for each sport. Regent International School is judged by the Dubai School Inspection Bureau (DSIB) as a ‘Very Good’ school with many outstanding features and ‘Outstanding’ in our British Schools Overseas (BSO) inspection in 2019

We present an exciting opportunity to join us in further developing our highly popular, dynamic and innovative school.

About You:

Job Purpose:

The Junior Attendance Officer supports effective monitoring and recording of student attendance across the school. Working under the direction of senior administrative or pastoral staff, the post holder ensures that daily attendance data is accurately recorded, updated, and communicated in line with school policies and safeguarding procedures. This role is primarily operational and administrative, requiring high levels of accuracy, organisation, and professionalism. The Junior Attendance Officer contributes to maintaining high standards of attendance and punctuality by supporting follow-up processes, maintaining accurate records, and providing clear communication with staff and families. The position plays an important role in safeguarding and compliance by ensuring that attendance records are reliable, up to date, and aligned with regulatory expectations.

Summarised Roles & Responsibilities

Daily Attendance Administration

• Record and update daily attendance using the school’s MIS system.
• Ensure registers are completed accurately and on time by teaching staff.
• Follow up on missing registers and incomplete data.
• Contact parents regarding unexplained absences in line with school procedures.
• Update records with authorised absences, medical notes, and approved leave.
  

Monitoring & Reporting Support

• Assist in identifying patterns of lateness or absence and report concerns to the Attendance Officer or pastoral team.
• Prepare basic attendance summaries and reports as requested.
• Maintain accurate digital and physical attendance records.
• Support the preparation of attendance documentation for internal review or inspection.
  

Safeguarding & Student Welfare

• Escalate any attendance concerns immediately to the designated safeguarding lead or relevant senior staff.
• Support secure student sign-in and sign-out procedures.
• Maintain strict confidentiality when handling student information.
• Ensure attendance procedures align with safeguarding expectations.
  

Administrative Support

• Provide general administrative assistance to the school operations team.
• Maintain organised filing systems and student records.
• Draft routine correspondence related to attendance.
• Support front desk or reception duties when required.
• Assist with school events and reporting processes as needed.
  

Professional Standards

• Follow school policies relating to attendance, safeguarding, and data protection.
• Demonstrate professionalism and courtesy when communicating with parents and staff.
• Contribute positively to the smooth running of the school’s administrative systems.
• Engage in relevant training and professional development as required.
  

Person Specification

Essential:

Knowledge & Qualifications

• This role is reserved for UAE Nationals with a Family Book
• High school diploma or equivalent qualification.
• Basic understanding of administrative processes.
• Competent in Microsoft Office and general IT systems.
• Good written and spoken English.
  

Desirable:

• Previous experience in a school or office environment.
• Familiarity with school MIS systems.
• Basic understanding of safeguarding principles.
  

Experience

Essential:

• Experience in an administrative or customer service role (school-based experience desirable but not essential).
• Experience handling data or records with accuracy.
  

Desirable:

• Experience supporting attendance systems in school.
• Experience communicating with parents or external stakeholders.
  

Skills & Personal Attributes

• Strong attention to detail and accuracy.
• Well organised and able to manage routine tasks efficiently.
• Professional, polite, and service-oriented.
• Clear communicator with a calm and courteous manner.
• Able to work under supervision and follow established procedures.
• Discreet and trustworthy when handling confidential information.
• Collaborative team member with a positive attitude.
  

Application Process:

If you have the passion, energy, and commitment to drive accelerated outcomes for young people, we will welcome your application. In return, you will join a rapidly evolving organisation that can offer you a central role in our future growth plans.

Candidates are invited to complete our Online Application by visiting: https://forteseducation.com/Careers/Current-Openings

Interviews will take place either face-to-face in Dubai or by video conferencing if the applicant is not based in Dubai.

The closing date for applications is the 13th of March 2026. Please note that due to the expected volume of applications, only shortlisted candidates will be contacted for an interview. The school reserves the right to make suitable appointments before the official closing date, and therefore, we would encourage candidates to apply early in the process. The appointment start date will be August 2026.

Safer Recruitment Statement

Fortes Education is committed to safeguarding and promoting the welfare of children. Policies for safer recruitment are aligned with the recommendations of the International Task Force on Child Protection. At Regent International School, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children.

We expect all staff and volunteers to share this commitment. Successful applicants will be subject to various background checks, including receipt of satisfactory references, proof of relevant qualifications, identification, and police checks, including overseas checks.