Executive Assistant

Job Description

Executive Assistant – Emirati Applicants

Role Overview

The Executive Assistant will be responsible for calendar management, coordination, communication, and executive support, ensuring that leadership is fully supported in executing strategic priorities.

This role requires someone who can anticipate needs, manage competing priorities, and operate with minimal supervision.

Key Responsibilities

Executive Support

• Provide full administrative and operational support to senior leadership
• Act as a gatekeeper and point of contact between the executive and internal/external stakeholders
• Anticipate needs and proactively resolve issues before they arise

Calendar & Meeting Management

• Manage complex and dynamic calendars, meetings, and appointments
• Coordinate internal and external meetings, including high-level stakeholders
• Prepare meeting agendas, documents, and follow-ups

Communication & Correspondence

• Draft, review, and manage emails, reports, and official correspondence
• Ensure timely and professional communication on behalf of the executive
• Handle sensitive information with strict confidentiality

Coordination & Logistics

• Arrange travel, accommodations, and itineraries
• Coordinate events, meetings, and executive engagements
• Ensure smooth execution of all logistical requirements

Documentation & Reporting

• Prepare presentations, reports, and briefing materials
• Maintain organized records, files, and documentation
• Track action items and ensure timely follow-ups

Mandatory Requirements (Non-Negotiable)

• Minimum 8–10 years of experience as an Executive Assistant supporting C-level, Director General, or Chairman-level leadership
• Proven ability to manage highly complex calendars and priorities
• Exceptional communication skills in English (Arabic is highly preferred)
• High level of discretion, professionalism, and confidentiality
• Strong experience in government, semi-government, or large organizations

Candidate Profile

• Bachelor’s degree required
• Highly organized with strong attention to detail
• Ability to work under pressure and manage multiple priorities
• Strong interpersonal and stakeholder management skills
• Proactive, resourceful, and solution-oriented mindset