Executive / Operations Coordinator

Job Description

Position: Executive / Operations Coordinator

Location: Dubai, United Arab Emirates – Full Time, Office-Based



About the Role:

Novanos Group is seeking a qualified and highly organized Executive / Operations Coordinator to oversee daily office operations, support senior management, and ensure seamless coordination between departments.
The ideal candidate will possess excellent organizational and analytical skills, demonstrate initiative, and be capable of independently conducting professional research and presenting structured reports and recommendations to management.



Key Responsibilities:
• Manage daily office operations, ensuring smooth workflow and adherence to company policies.
• Oversee employee attendance, leave management, and punctuality records through digital tracking systems.
• Supervise and support administrative and operational staff, ensuring alignment with company objectives.
• Conduct detailed research and provide structured comparisons and proposals (e.g., CRM tools, software systems, suppliers, or cost analyses).
• Coordinate communication between departments including Sales, Marketing, Finance, HR, and Logistics.
• Monitor and maintain internal systems such as CRM, ERP, and HR platforms.
• Prepare and submit daily, weekly, and monthly operational reports to the CEO.
• Identify and resolve operational challenges, ensuring timely completion of assigned tasks.
• Follow up on management directives, pending tasks, and ongoing projects.


Qualifications and Requirements:
• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience in office administration, executive coordination, or operations management.
• Strong command of English, both written and verbal.
• Excellent research, reporting, and analytical skills.
• Proficiency in Microsoft Office and professional email communication.
• Hands-on experience with CRM, ERP, and HR systems (Zoho, SAP, Menaitech, or equivalent).
• High attention to detail, reliability, and the ability to work independently under pressure.
• Strong sense of ownership, confidentiality, and accountability.


Candidate Profile:
• Currently based in Dubai, available for full-time on-site work.
• Demonstrates professionalism, discretion, and initiative.
• Strong interpersonal and coordination skills with a results-oriented mindset.

To Apply:
Kindly send your updated CV
For additional inquiries,
contact +971 52 196 8294