Facilities Assistant

Job Description

Capital Health is looking for a detail-oriented and highly organized Facilities Assistant to join our Facilities & Biomedical Engineering Department. The ideal candidate will be proactive, reliable, and capable of handling a diverse range of administrative and operational tasks to support our Facilities, Biomedical Engineering, and Occupational Safety & Health (OSH) teams.

As a Facilities Assistant, you will play a critical part in ensuring the smooth functioning of departmental operations, vendor coordination, documentation, and compliance reporting, helping to drive operational excellence within the hospital environment.

✅ Key Responsibilities

• Organize departmental meetings, vendor appointments, and prepare Minutes of Meetings

• Handle documentation such as contracts, purchase requisitions, invoices, and audit files

• Maintain records on SharePoint including contracts, insurance files, and leases

• Track staff overtime, leave planner, gate passes, and parking requests

• Manage petty cash, reimbursements, and monitor utility bills (ADDC, Tabreed)

• Support audit documentation (OSH, DOH, JCI, 3rd party) and prepare monthly/yearly reports

• Coordinate annual OPEX & CAPEX budget requirements

• Submit and track purchase requisitions/orders for services, medical equipment, and assets

• Act as the administrative point of contact for the Facilities Director and engineering team

• Coordinate internal/external meetings and events, and manage communication flow

✅ Qualifications

• Bachelor’s Degree (Any discipline)

• 3–5 years of experience in a healthcare facility environment

• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Strong administrative, communication, and organizational skills

• Familiar with procurement systems and financial tracking

• Experience with SharePoint and document control systems

• • Ability to work under pressure and manage multiple priorities