Administrative Officer

Job Description

Job Description :

We are looking for an experienced Administrative Officer to support day-to-day office operations and provide direct assistance to colleagues and executives by efficiently handling a wide range of administrative and clerical tasks.

Key Responsibilities:

• Perform a wide range of administrative tasks, including reception duties, distribution of mail and couriers, office registration, printing, binding, filing documents, and ordering stationery and office supplies.
• Welcome and assist visitors in a friendly and professional manner, offering refreshments when needed.
• Answer and screen incoming calls and emails promptly and professionally, providing accurate information or forwarding messages as appropriate.
• Monitor and manage office supplies, including groceries, cleaning items, coffee, water, stationery, business cards, etc.
• Book and prepare meeting rooms, ensuring they are ready for use.
• Maintain organized physical and digital filing systems.
• Provide administrative support to team members and senior executives.
• Schedule appointments and help manage executives’ calendars when necessary.
• Handle trade license renewals and visa applications (new and renewal).
• Arrange business travel and coordinate meeting schedules as needed.
• Keep track of contracts with external service providers and coordinate their schedules.
• Support the planning and organization of company events and activities.
• Perform basic office tasks such as data entry, photocopying, and handling mail.
• Prepare highly confidential correspondence, including letters, memos, proposals, and presentations.
• Ensuring the office is tidy and presentable at all times
• Other ad-hoc administrative support as required

Requirements:

• Positive attitude with excellent interpersonal skills 
• Bachelor’s degree holder
• Minimum 2 years of UAE work experience in a similar role, preferably within a related industry 
• Experience in executive-level secretarial support is an advantage
• Ability to work independently with minimal supervision 
• Proficient in Microsoft Office Suite (Word, Excel, etc.) 
• Fluent in English, both written and verbal 
• Strong organizational and time management skills

Requirements added by the job poster

• Bachelor’s Degree