Human Resources Administrative Officer

Job Description

Job Summary

We are looking for a detail-oriented HR Administrator to support daily HR operations and ensure smooth administrative processes. The ideal candidate should have strong organizational skills, excellent documentation ability, and advanced proficiency in Microsoft Excel and Microsoft Word. Experience in the Real Estate industry is preferred.

Key Responsibilities

HR Administration & Operations

• Maintain and update employee records, HR databases, and personnel files.
• Prepare HR documents including offer letters, contracts, salary letters, and HR correspondence.
• Handle onboarding and offboarding documentation and coordination.
• Maintain leave records, attendance, and employee data accuracy.
• Support HR team in day-to-day administrative tasks.

Documentation & Reporting

• Prepare reports, trackers, and HR dashboards using advanced Microsoft Excel.
• Create professional HR letters, templates, and documents using Microsoft Word.
• Maintain proper filing and documentation system (digital & physical).

Employee Support & Coordination

• Respond to employee queries related to HR policies, documentation, and records.
• Coordinate with PRO, Payroll, and Finance for employee documentation when required.

Compliance & Record Management

• Ensure employee files and records are updated and compliant with company policies.
• Maintain confidentiality of employee information and HR data.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–4 years of experience in HR Administration.
• Real Estate industry experience is preferred.
• Advanced proficiency in Microsoft Excel (formulas, reports, data handling) and Microsoft Word (documentation, formatting).
• Strong organizational and record-keeping skills.