Document Controller

Job Description

A Document Controller for Multi-Factories is a centralized role responsible for managing the complete lifecycle of technical, operational, and administrative documentation across several manufacturing sites. This professional ensures that all factories operate with accurate, up-to-date, and standardized information while maintaining strict compliance with regulatory and quality standards.

Key Responsibilities

• Establish and maintain a unified filing system (physical and electronic) for multiple factories to ensure easy retrieval and consistency.
• Track document revisions across all sites to ensure technical drawings, SOPs, and work instructions are the latest approved versions.
• Prepare and organize documentation for internal and external quality audits (e.g., ISO standards) across the various factory locations.
• Manage the secure flow of information to authorized personnel in different departments (HR, Engineering, Production) while maintaining confidentiality.
• Review and verify the accuracy of all technical documents, reports, and contracts before distribution.
• Act as the primary liaison between production teams, engineers, and management at various sites to facilitate a seamless document flow.
• Manage Electronic Document Management Systems (EDMS) like SharePoint, Aconex, or Procore to digitize factory records.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field.
• Typically 3–5 years of experience in document control, preferably in manufacturing, construction, or a multi-site environment.
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Expertise in EDMS tools (SharePoint, Aconex, etc.).
• Familiarity with industry-specific documents (e.g., blueprints, material test reports, SOPs).
• High attention to detail, exceptional organizational abilities, and strong communication skills for dealing with multi-national teams.