Manager – Procurement

Job Description

Job Summary : Responsible for providing leadership and direction to all matters relating to purchasing in the facility including managing all aspects of vendor/ supplier relationships and operations, developing purchasing strategies based on business and functional units inputs, developing policies and procedures, creating procurement budgets, processes, negotiating contracts, selection of vendor/suppliers, and monitoring service level agreements. Also responsible for establishing transparency in process and cost effectiveness in running the purchasing function.

Job Responsibility :

• Acquiring the required services/materials at the right time and right price within the policies at all times
• Performing commercial/business/cost analysis justification on vendor proposals when deemed appropriate
• Exercising the highest level of financial control involving operating expenditures through effective departmental budget preparation and administration
• Achieving greater financial cost benefits involving all procurements through method selection best employed such as small purchase, blanket purchase order, competitive sealed bids, competitive sealed proposals, proprietary or sole source noncompetitive procurements, and emergency purchases
• Determining buying requirements and formulating buying plan and budget
• Helping in meeting the profit targets by ensuring timely procurement of the material
• Pursuing cost reduction measures through centralized bulk buying and/ or selecting appropriate vendor mix, scanning the environment for benchmarks and constantly improving the purchase process
• Providing input and guidance on purchasing related matters and on operational decisions impacting clients
• Remaining actively involved with operational committees and task forces as appropriate
• Following-up with suppliers if delivery time, delivery amount, or any other discrepancy is in question
• Serving as a contact between the facility and the suppliers
• Monitoring if the vendor is adhering to the service level agreements as specified in the contract
• Inviting tenders when required, checking for validity of tenders and ability of contractor to fulfill obligation.
• Developing tender evaluation method, compliance criteria and scoring metrics to ensure uniform policy and procedure for vendor selection.
• Issuing requests for proposals to vendors for business/ function unit requirements, building/ civil works projects and managing the tender evaluation process
• Ensuring the accuracy of all entries of contracts and purchase orders via the relevant automated system
• Making sure that end users are kept aware of any changes or updates to their orders
• Meeting and exceeding customer needs through the development and promotion of key principles that support customer satisfaction
• Promoting efficient and effective communication with all facility departments
• Lead a cohesive team of individuals towards achieving goals, while ensuring open communication, mutual respect, and efficient collaboration among team members.
• Establish clear roles and responsibilities.
• Set realistic targets and timelines.
• Provide timely feedback, foster a positive team culture, and promote continuous learning and development.

Qualification & Experience :

• Bachelor’s degree in business administration, Supply Chain Management, or a related field or Bachelor of biomedical Engineering
• 12 plus years of relevant Experience in similar role.
• Experience required in Procurement, supply chain management & Order Processing in a healthcare sector. Medical Engineering background, Legal (Financial & Commercial) & Contractual terms and & Total Quality Management.