Document Controller

Job Description

Job Description

We are seeking a highly organised and detail-oriented Document Controller to join our team in Ras Al-Khaimah, United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.

• Establish and maintain an efficient document control system for all project-related materials, including drawings, correspondence, submittals, and reports
• Manage document flow between internal teams, consultants, contractors, and local regulatory authorities
• Ensure timely distribution and tracking of all incoming and outgoing project documents
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
• Generate document control reports for project reviews and audits
• Support project engineers and managers by retrieving, organising, and submitting necessary documentation
• Ensure confidentiality and security of sensitive project data
• Coordinate with IT and project teams to maintain document management systems
• Conduct regular audits to ensure documentation processes are followed effectively
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency

Qualifications

• Bachelor’s degree in Administration or a related field
• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a Consultancy role
• Strong knowledge of document control systems and best practices
• Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex
• Familiarity with documentation protocols and submission procedures
• Excellent organisational and time management skills
• Strong attention to detail with the ability to handle large volumes of documentation accurately
• Effective communication skills, both written and verbal
• Ability to work under pressure and meet tight deadlines
• Knowledge of construction industry documentation standards
• Collaborative mindset with the ability to work effectively in a team environment
• Fluency in English (written and spoken)
• Knowledge of local regulatory requirements in the UAE