Project Officer

Job Description

Education :Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field (required)

Experience: 1–3 years of experience in procurement, projects, or contract administration, preferably in higher Education or public sector environment.

Contract Administration

• Assist in drafting, reviewing, and maintaining contracts
• Support monitoring of contract timelines and renewals
• Ensure proper filing and documentation of contracts
• Assist in compliance checks related to contract terms

Project Support

• Support implementation of procurement-related projects
• Assist in preparing project scopes, deliverables, and schedules
• Track progress and provide regular updates to the Head of Section
• Coordinate with internal stakeholders for project execution

Vendor Coordination

• Maintain vendor records and assist in monitoring performance.
• Support communication with vendors regarding contract terms and deliverables.
• Assist in collecting data for vendor evaluations.

Compliance & Reporting

• Assist in ensuring adherence to university policies, procedures, and UAE regulations.
• Prepare reports and summaries for management review.
• Support in audits and reviews of procurement and contract activities.

Other Duties : Undertake additional responsibilities and special projects as assigned by management.

Soft Skills

• Communication: Ability to clearly share information with stakeholders
• Negotiation: Secures favourable terms and resolves disputes
• Problem-Solving: Identifies and escalates issues promptly
• Attention to Detail: Ensures accuracy and compliance in contract documentation and project execution
• Collaboration: Works well across departments and with stakeholders
• Language Proficiency: Proficient in Arabic and English, both spoken and written

Technical Skills

• Contract Management: Understanding of drafting and documentation
• Project Management: Planning, executing, and monitoring procurement projects
• ERP/CLM Systems: Proficient in procurement or contract lifecycle systems
• Vendor Performance Monitoring: Tracking supplier performance against KPIs
• Compliance & Risk Assessment: Ensuring legal and policy adherence
• Reporting & Analysis: Preparing data-based reports

Behavioural Competencies

• Integrity & Ethics: Demonstrates honesty and reliability in work
• Adaptability: Adjusts to changes in priorities and requirements
• Collaboration: Works cooperatively across departments
• Communication Skills: Communicates clearly and effectively
• Accountability: Takes responsibility for assigned tasks and deliverables
• Decision-Making: Escalates issues appropriately and makes basic decisions within scope of role

Technical Competencies

• Contract Administration: Supports contract documentation and monitoring
• Project Support: Assists in project implementation and follow-up
• Regulatory Compliance: Applies university and UAE procurement regulations
• ERP/Procurement Systems: Utilizes systems for tracking and automation
• Vendor & KPI Management: Monitors vendor performance based on contract terms